NSFAS Ready

Property

Rooms set the bed count; every ratio below is calculated from it.

Property name

Nearest campus

Distance to campus (km)Max 20 km. Over 2 km walking needs transport.

Daily transport provided

Rent per bed / month (R)

Single rooms

Smallest single (m²)Minimum 8 m²

Double rooms

Smallest double (m²)Minimum 14 m². Max 2 per room.

Common area total (m²)1.5 m² per bed for first 100 beds, then 1 m²

Ablutions & kitchen

Count what you actually have. The table tells you how many more you need for the bed count.

Toilets

Showers

Wash basins

4-plate stoves

Fridge/freezers (≥320 L)

Kitchen sinks

Microwaves

Lockable food cupboardsOne per student

	Check	Standard	Have	Need	Status

Safety, services & management

Inspectors check these on the day. Tick only what is in place now.

Owner / company documents

Uploaded once on the NSFAS Accommodation Provider portal.

	Document	Where to get it	Status	Expires

Property documents

One set per property. Municipal items take the longest — start these first.

	Document	Where to get it	Status	Expires

Student roster & NSFAS reconciliation

NSFAS only pays when a student's funding is confirmed and a signed lease is on the portal. Anything not ticked is blocked, not merely late.

Months elapsed this year

	Student	Student no.	Institution	Room	Rent/mo	Funding confirmed	Lease on portal	Received YTD	Expected YTD	Outstanding	Status

Expected = rent × months elapsed. Outstanding is what NSFAS (or the student) still owes you. Use this table as your remittance record when NSFAS sends none.

Standards used: DHET Policy on Minimum Norms and Standards for Student Housing; NSFAS Accommodation Provider portal (fees, documents, 5% licence fee). Kitchen ratios follow the 2026 NSFAS provider guidance summaries — confirm against the current NSFAS grading guideline before relying on them. This is a readiness aid, not a guarantee of accreditation.